Sample Letter for a Secondhand Smoke Survey
This sample letter is designed to be adaptable for various contexts, from a community health survey to a workplace initiative. Remember to customize it with specific details relevant to your target audience and the purpose of your survey.
[Your Organization Letterhead/Logo]
[Date]
[Recipient Name/Title]
[Recipient Address]
Dear [Recipient Name],
We are conducting a survey to understand the impact of secondhand smoke within [Specify Location – e.g., our community, your workplace, this apartment complex]. Your participation is crucial in helping us gather valuable data to inform strategies for improving public health and creating healthier environments for everyone.
Secondhand smoke exposure poses significant health risks, including increased respiratory illnesses, heart disease, and cancer, even for those who don't smoke. Understanding the prevalence of secondhand smoke exposure in [Specify Location] will allow us to implement effective interventions and advocate for smoke-free policies.
The survey is completely anonymous and confidential. Your responses will be aggregated and used only to analyze overall trends. It should take approximately [Estimate Time] to complete. You can access the survey online at [Survey Link] or, if you prefer, a paper copy can be provided upon request. Please contact us at [Phone Number] or [Email Address] if you have any questions or require assistance.
Your honest participation will greatly contribute to our understanding of this important public health issue and will help us create a healthier environment for all. Thank you for your time and consideration.
Sincerely,
[Your Name/Organization Name] [Your Title] [Contact Information]
Optional additions to consider:
- Incentive: Mentioning a small incentive for completing the survey (e.g., entry into a raffle) can increase response rates. However, ensure this complies with ethical guidelines and regulations.
- Specific Concerns: If the survey focuses on a particular issue related to secondhand smoke (e.g., exposure in public spaces, impact on children), briefly highlight it in the letter.
- Deadline: Include a clear deadline for survey completion.
- Translation: If your target audience includes non-English speakers, mention the availability of the survey in other languages.
Addressing specific "People Also Ask" questions (hypothetical, adapt based on actual PAA questions):
While this letter doesn't directly answer PAAs, the questions themselves can inform the survey questions. For example, if a PAA is "How do I protect myself from secondhand smoke?", the survey might include questions about respondents' awareness of smoke-free policies, their exposure in various settings, and what measures they take to minimize exposure. Another PAA like "What are the long-term effects of secondhand smoke?" might lead to survey questions about respondents' health concerns related to secondhand smoke or their knowledge of its health impacts.
Remember to pilot test your survey and letter before distributing widely to ensure clarity and effectiveness.
